Construction
Project Administrator
Consistent PM admin. RFIs, submittals, change orders, and daily updates.
What This VA Does
Your project administrator handles the documentation and tracking that keeps projects running cleanly. RFIs get logged and followed up. Submittals get processed and tracked. Change orders get documented. Daily reports get compiled and distributed.
The result is PMs who manage projects instead of pushing paper — and leadership that has real visibility into job status across the portfolio.
Core Tasks
- RFI creation, tracking, and follow-up
- Submittal log management and processing
- Change order documentation
- Daily report compilation and distribution
- Meeting minutes and action item tracking
- Document control and filing
- Subcontractor compliance tracking
- Weekly project status reports
Software Proficiency
Pre-trained on the project management tools your team already uses.
What You Get Every Week
20+ RFIs tracked, 10+ submittals processed, daily reports distributed, weekly PM status compiled
Who Needs a Project Administrator
PM teams buried in admin work who need consistent documentation, tracking, and follow-up across multiple projects.
If your PMs are spending more time on admin than managing projects — or if documentation quality varies from PM to PM — a project administrator creates the consistency your team needs to scale.
PM Leadership
- — PMs buried in admin
- — Inconsistent job updates
- — Manual status tracking
Free your PMs from admin. AI-trained assistants handle updates, tracking, and follow-ups so PMs manage projects, not paperwork.
Project Administrator Questions
What does a construction project administrator do?
Handles RFI tracking, submittal processing, change order documentation, daily reports, meeting minutes, document control, and compliance tracking. They are the admin backbone of your PM team — ensuring documentation is consistent, current, and complete across every project.
Can they work in Procore?
Yes, all project administrators are trained on Procore, PlanGrid, Bluebeam, and other PM platforms. They can manage RFIs, submittals, daily logs, and document control directly in your existing systems.
How do they handle multiple projects?
Our VAs are skilled at managing documentation across multiple simultaneous projects with clear organization systems. They maintain separate tracking logs, follow standardized naming conventions, and use priority-based task management to keep every project current.
What reports will they produce?
Weekly PM status reports, daily field report summaries, RFI logs, submittal logs, and change order tracking. Report formats are customized to match your team preferences during onboarding and standardized for consistency.
Will they follow up with subcontractors?
Yes. Tracking sub compliance, insurance certs, and deliverable deadlines is a core function. Your VA keeps a running log of outstanding items and follows up consistently so your PMs do not have to chase paperwork.
Get Consistent PM Admin Across Every Project
Book a free strategy call and see how a project administrator fits your PM workflow.
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